Privacy Policy Template

Custom-Made Privacy Policy Template

A privacy policy is a legal document that covers matters relating to the information and details of individuals who make use of certain online services (websites, apps, etc.). This document details the manner in which a person’s otherwise private personal information is collected, used, disclosed, and protected by the receiving party (website owners, app creators, etc.). Personal information ranges from the name, sex, age, address, nationality, and contact details of a user.

This document is necessary as it is required by law for companies charged with handling customer data and information to make this document available on business websites. This means if you have any online or mobile application or website that receives and processes users’ data, you must have your company’s privacy policy available on your website or in-app. In simple terms, this is a right that users have, and you are to respect it.

Apart from the legal requirement of privacy policies, it also promotes transparency between you and your users. People feel more comfortable when they know all the aspects relating to how their information is being handled and the control they have over it.

Preview Partner Privacy Policy Template

About The Privacy Policy Template

This Privacy Policy template has been carefully vetted by lawyers with qualifications in multiple jurisdictions across Africa and the United States of America, with extensive experience in technology and working with some of the fastest-growing companies in Africa.

The legal framework surrounding privacy policies varies from jurisdiction to jurisdiction, and it is important to have your privacy policy document reviewed by a lawyer to ensure that you set out policies that are in line with the mandates of the relevant jurisdiction(s) that apply to your company.

Information You Need For This Template

To fill out this Privacy Policy to your needs, here is some information that will be asked of you in the form:

company name
The company email address

You would also need to provide answers clarifying the following:

How does your company collect or intend to collect user data?
How does your company store or intend to store user data?
How does your company delete or intend to delete user data?
How can your users contact your company on data privacy-related issues?
Does your company sell or intend to sell customer data to third parties?
Does your company share or intend to share customer data with third parties?

This Privacy Policy contains:

Information collected and how it is used:

This gives a description of your personal information being received and how the online providers make use of this information, as well as information automatically obtained by the user’s operation of the site, i.e., by way of “cookies”.

Third-Party Presence:

where the online provider integrates a third-party service provider in some way, the privacy policy makes this known and clarifies how the third party operates and what its function is.

Communications:

This clause confirms that consent will be obtained before the online provider allows marketing and other communication agencies to obtain access.

Storage:

This outlines methods of storage of personal data.

Disclosure of Personal data:

This clause covers instances where disclosure of users’ personal data may be necessary for certain important reasons, examples of which are further stated as a sub-clause.

Right to request:

a user has the right to request access to, correction of, or erasure of personal data as well as withdraw consent, request transfer, and other listed actions as related to their stored data. This clause ensures a clear understanding of this right and its relevance.

Acceptance of Risk:

this clause provides context as to the user’s acceptance of risk and any implications or otherwise that may follow.

Change of Privacy Policy:

This clause covers the effectiveness of the privacy policy as well as provides that in instances of change to the policy, the users remain covered by it.